Privacy notice for job applicants

 

Thanks for your interest in a vacancy at a XING Group company. We’d like to let you know about the personal data we process in connection with your application.

This privacy notice applies in addition to our existing Privacy Policies when visiting our websites which provide you with detailed information as to how we process your personal data as a result of you visiting our website or for reasons other than your job application:

 

For xing.com

https://privacy.xing.com/en/privacy-policy

 

For engage.kununu.com

https://engage.kununu.com/en/privacy/

 

For internations.org

https://www.internations.org/privacy-policy/

 

For prescreen.io

https://prescreen.io/de/privacy-policy-website/ (in German)

 

Who is responsible for processing your data?

The data controller under privacy law is the company to which you are applying/have applied for a job. Hereafter, the respective data controller is collectively referred to as “we”.

 

Data controller

Data controller contact details

 

Data Protection Officer contact details (where appointed)

XING SE

Dammtorstrasse 30

20354 Hamburg

Germany

Phone: +49 40 419 131 0

Fax: +49 40 419 131 11

E-mail: info@xing.com

datenschutzbeauftragter@xing.com

XING Marketing Solutions GmbH

Dammtorstrasse 30

20354 Hamburg

Germany

Phone: +49 40 419 131 0

Fax: +49 40 419 131 11

E-mail: info@xing.com

datenschutzbeauftragter@xing.com

XING Young Professionals GmbH

Dammtorstrasse 30

20354 Hamburg

Germany

Phone: +49 40 419 131 0

Fax: +49 40 419 131 11

E-mail: info@xing.com

datenschutzbeauftragter@xing.com

XING Events GmbH

Sandstrasse 33
80335 Munich

Germany

Tel: +49 89 552 73 58 0

Fax: +49 89 552 73 58 10

E-mail: info@xing-events.com

datenschutzbeauftragter@xing.com

XING E-Recruiting GmbH & Co. KG

Dammtorstrasse 30

20354 Hamburg

Germany

Tel: +49 40 419 131 361

Fax: +49 40 419 131 11

E-mail: e-recruiting@xing.com

datenschutzbeauftragter@xing.com

XING E-Recruiting GmbH

Wollzeile 1-3 Top 5.1

1010 Vienna

Austria

Phone: +49 40 419 131 361

Fax: +49 40 419 131 11

E-mail: e-recruiting@xing.com

datenschutzbeauftragter@xing.com

XING E-Recruiting Switzerland AG

Gartenstrasse 25

8002 Zurich

Switzerland

Phone: +49 40 419 131 361

Fax: +49 40 419 131 11

E-mail: e-recruiting@xing.com

datenschutzbeauftragter@xing.com

XING Networking Spain S.L.

CL CONSEJO DE CIENTO, 334

-336

P.6 PTA.1

Barcelona

Spain

Phone: +49 40 419 131 0

Fax: +49 40 419 131 11

E-mail: info@xing.com

datenschutzbeauftragter@xing.com

XING Portugal Unipessoal Lda.

Rua Alfredo Allen, nº 455

Porto

Portugal

Phone: +49 40 419 131 0

Fax: +49 40 419 131 11

E-mail: info@xing.com

datenschutzbeauftragter@xing.com

XING Switzerland GmbH

Gartenstrasse 25

8002 Zurich

Switzerland

Phone: +49 40 419 131 361

Fax: +49 40 419 131 11

E-mail: e-recruiting@xing.com

datenschutzbeauftragter@xing.com

kununu GmbH

Neutorgasse 4-8

Top 3.02

1010 Vienna

Austria

Phone: +43 (1) 393 00 30 0
Fax.: +43 1 253 30 33 2403
E-mail: office@kununu.com

datenschutzbeauftragter@xing.com

kununu engage GmbH

Köpenicker Strasse 154
10997 Berlin
Germany

Phone: +49 (0) 40 4191313831
E-mail: berlin@kununu.com

datenschutzbeauftragter@xing.com

kununu US LLC

kununu US, LLC
34 Farnsworth Street, 3rd floor
Boston, MA 02210

USA
E-mail:
service@kununu.us

datenschutzbeauftragter@xing.com

InterNations GmbH

InterNations GmbH
Schwanthalerstr. 39
80336 Munich
Germany
Phone: +49 (0)89 4613324 0
E-mail: info@internations.org

support@internations.org

Prescreen GmbH

Mariahilfer Strasse 17

1060 Vienna

Austria

Phone: +43 (1) 89 07 679
E-mail: office@prescreen.io

edsb@procado.de

 

 

Which of your data do we process? And to what end?

We process the data you provide us with during your application so as to be able to assess your suitability for the vacancy (or any other suitable vacancies within the XING Group) and to conduct the application process. This includes your application documents (CV, cover letter and certificates) as well as the following personal data:

  • Title/salutation, first name and last name
  • E-mail address
  • Date of birth
  • Phone number
  • Address
  • Country of residence and
  • Nationality

During the course of an application process, we may ask applicants to take an online personality diagnostics test to enable us to gauge their personality, e.g. for social skills or specific character traits. We have commissioned the following company to organise and evaluate these tests within the scope of a commissioned data processing agreement: The Predictive Index, LLC, 101 Station Drive, Westwood, Massachusetts 02090, USA. The Predictive Index LLC participates in the Privacy Shield Framework, which permits the export of corresponding data to the USA: https://www.privacyshield.gov/participant?id=a2zt0000000GomSAAS&status=Active

Provided you grant us your consent to do so, which you can revoke at any time, we also add the data and application documents you send us to our TalentPool so we can contact you at a later date regarding future vacancies.

We also send out surveys from time to time as part of our quality assurance process, meaning that we may contact you after your job application process.

We will notify you if we intend to process your personal data for any purpose other than that for which it was originally collected.

 

What is the legal basis for this?                                                                                

When we process your personal data in connection with your job application, we do so primarily on the basis of Section 6(1)(b) GDPR or, when processing data in Germany, on the basis of Section 26 of the German Federal Data Protection Act (BDSG) which permits data processing for employment-related purposes where necessary for hiring decisions.

Should this data be required following completion of the application process in order to comply with a legal obligation, data may be processed in line with the recitals provided in Article 6 GDPR, particularly for the purposes of legitimate interests as set out in Section 6(1)(f) GDPR. In such cases, our interest pertains to the assertion or defence of claims.

 

How long is the data saved for?

In the event of an unsuccessful application, candidate data is deleted after a period of six (6) months.

In the event that you provide the corresponding consent, we will add your data to our TalentPool. There, your data will be deleted after a period of two (2) years. We will contact you before this period expires to ask you if you’d like us to continue saving your data in our TalentPool.

Should your application result in an employment relationship with XING SE or another XING Group company, the data from the job applicant system will be transferred to our employee information system.

 

To which recipients are the data passed on?

We use a specialised software provider for our application process. This service provider acts on our behalf and may also gain access to your personal data in connection with maintaining and updating its systems. We have concluded a commissioned data processing agreement with this provider to ensure that data is processed in a lawful manner.

Following receipt, your application data will be screened by our HR department. Suitable applications will then be forwarded internally, possibly also within the XING Group, to the head of the department looking to fill the vacancy. The subsequent steps will then be taken accordingly. Your data will only be made available to people within the company who need access to ensure correct handling of our application process.

To the extent permitted for the above purposes, we also send your personal data to our affiliates.

Otherwise, personal data may be processed on our behalf on the basis of commissioned data processing agreements by providers of applicant selection process systems, e.g. personality diagnostics.

 

Where is the data processed?

Unless stated otherwise, your data is processed solely at data centres within the European Union.

 

Your rights as a “data subject”

You have to right to receive information about which of your personal data we store and process.

Requests not submitted in writing may be subject to identity checks.

You also have the right to rectification or erasure of your personal data, and/or the right to restriction of processing provided you are legally permitted to do so.

You also have a right to object to processing to the extent permitted by law. The same applies to your right to data portability.

 

Right to lodge a complaint

Irrespective of an administrative or judicial remedy, you have the right to lodge a complaint with the supervisory authority. This right applies, in particular, in the Member State of your place of residence, your place of work, or the place of the alleged infringement should you be of the opinion that your personal data is not being processed in line with the GDPR.