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Office Manager (m/f/d)

XING is the social network for business professionals with millions of members all over the world. Help us shape the future – for a better working life!

XING provides advice and support to its more than 16 million members during the upheaval processes in the world of work. In an environment marked by a shortage of skilled workers, digitalization, and changes in values, XING helps its members achieve as harmonious a work/life balance as possible: For a better working life.

Office Manager (m/f/d)

XING is the social network for business professionals with millions of members all over the world. Help us shape our Valencian future – for a better working life!
 
For our new Engineering Office in Valencia, we are looking for an Office Manager.
 
In this role, you will fully take care of the administrative and reception tasks that ensure the smooth running of the office; working daily with different stakeholders.
Your role will involve:

A challenging task

  • Taking care of booking travels for different stakeholders fast and accurate.
  • Ensure the visitors are well attended, being the face of the company at the Reception.
  • In collaboration with the Accounting department:
  • Handling all relevant suppliers & contractors.
  •      Tracking expenses
  •      Purchase orders, invoice verification and tracking.
  •      Working with a variety of vendors such as furniture, food services, Water suppliers, office equipment, security, maintenance and others to obtain services required maintaining our facilities in outstanding condition.
  • Planning and managing the delivery of daily office activities, programs, training, and events in collaboration with Leads.
  • Being responsible of the annual Parties for Valencia location.
  • We are currently in a co-working space, you will have to coordinate with the headquarters for the office move and set up when needed.
  • Maintaining office standards with a nice and comfortable place to work for your colleagues.
  • Communicating with key stakeholders on a number of day to day matters

A convincing background

  • 5 years of experience as an Office / Facilities Manager in a fast-paced environment
  • Fluency in English and Spanish – both oral and written.
  • Working hours will be from 9h to 18h, but some flexibility is needed regarding an office emergency out of normal office hours.
  • Ability to implement and manage processes and procedures in an evolving environment.
  • Ability to think "out of the box" and bring creative solutions to the table.
  • Meet deadlines and make sound decisions, sometimes under stress
  • Easygoing, assertive and friendly, with excellent soft skills and ability to communicate effective, both with office colleagues and external suppliers.
  • Experience with accounting procedures.
  • Tech-savvy 

An inspiring environment

We offer a Permanent contract in a young and international environment.

Training, conferences and many opportunities to learn, experiment and grow, a great, multicultural and diverse environment, restaurant tickets, fresh fruit, coffee, German lessons, a mobile device of your choice as well for private use (iPhone, iPad, Android…), extended holidays, competitive salary.

 

 

If you have any questions please let us know!

Cristina Cohi

Sounds good to you? We're looking forward to hearing from you!